Lease contracts management and administrative services
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- Services
- Property Management
- Lease contracts management and administrative services
Who we are?
First Facility Group is a leading European company for integrated facility management, property management, and real estate consulting services. We have over 40 years of experience and apply high professional standards, technical expertise, and flexibility. Our goal is the optimal functioning and long-term sustainability of the facilities we manage. We are focused on the needs of our clients, providing solutions that bring efficiency, safety, and savings. We build trust through quality, transparency, and long-term collaboration.
First Facility group
First Facility operates in 9 European countries through a strong regional structure and operational teams. Our model combines local market knowledge with international management standards.
Austria (Vienna, Graz, Linz), Serbia (Belgrade, Novi Sad, Niš), Slovenia (Ljubljana, Maribor), Hungary (Budapest, Debrecen), Bulgaria (Sofia, Plovdiv), Romania (Bucharest, Timișoara), Czech Republic (Prague, Brno), Slovakia (Bratislava, Košice), North Macedonia (Skopje).
We manage hundreds of properties – from office buildings to industrial and commercial complexes. We provide our clients with consistent quality, safety, savings, and strategic support in every market.
Our services
We offer three main categories of services: Facility Management, Property Management, and Facility Consulting. Facility Management includes the technical and infrastructural management of the daily operations of a facility.
Property management encompasses financial, administrative, and commercial management of real estate. Facility Consulting provides strategic advice throughout the entire lifecycle of real estate. Our system helps clients reduce costs and increase the value of their assets.
Managing lease agreements goes beyond administrative work – it is a vital function that directly influences profitability, revenue stability, and the long-term asset value. At First Facility, we treat this responsibility strategically, blending legal expertise, market insights, and operational efficiency to ensure leasing relationships remain stable, transparent, and aligned with owners’ interests.
We aim for lease agreements to serve not merely as formal documents, but as tools that create a secure and predictable business environment for both owners and tenants.
What does First Facility’s lease agreement management service include?
Our lease agreement management covers the entire lease lifecycle – from proposing terms, through legal and commercial validation, to monitoring implementation and renegotiations. We deliver a comprehensive, dependable service tailored to the owner’s business goals.
Preparation, analysis, and administration of lease agreements:
Our legal and commercial experts draft and review all lease agreements to ensure terms are legally sound, competitive in the market, and consistent with the owner’s strategy. We monitor all critical dates, obligations, and deadlines to reduce risks of errors or missed opportunities.
Managing deadlines and key contractual obligations: We implement systems to track essential dates – contract expirations, renewal windows, priority rights, and rent indexation – enabling proactive and timely decisions.
Legal and tax compliance: All leases we manage comply with applicable local laws, regulations, and tax codes. We stay updated on legislative changes and incorporate them promptly to safeguard the owner’s interests.
Communication and coordination with tenants: Acting as the main contact for tenant inquiries about contracts, our team promptly handles requests for amendments, extensions, or terminations, ensuring transparency and control for the owner.
Renegotiation and lease term optimization: Based on market trends and owner strategy, we lead lease renegotiations aimed at increasing revenue, reducing vacancies, and maximizing space utilization. Our market analyses ensure competitive yet profitable conditions.
Reporting and strategic insights: We provide regular updates on contract status, earnings, key metrics, and upcoming deadlines, giving owners full control and a solid foundation for strategic decisions.
Why choose First Facility?
Because managing lease agreements is a critical part of asset value stewardship, not just bureaucratic work. Our approach integrates digital tools, market awareness, and legal certainty to monitor and enhance leasing arrangements.
Partnering with First Facility means having an expert who knows each contract’s specifics and understands its impact on your long-term strategy, revenue, and portfolio growth.
How can you contact us?
If you have any questions about our services or would like to hire us to manage your property, please contact us through the CONTACT page.
FAQ
Similar Services
Representation of the owner is more than a technical or administrative role – it is a strategic responsibility. In a fast-paced environment that requires precision, swift action, and deep market insight, First Facility serves as a trusted representative of the owner, equipped with comprehensive legal, financial, and operational expertise.
In today’s real estate landscape, leasing goes beyond a simple transaction – it represents an ongoing business partnership that significantly influences revenue consistency, property image, and overall investment value. That’s why Lease Management needs to be accurate, well-structured, and strategically driven.
The performance of subcontractors has a direct influence on the functionality, safety, and overall image of any property. At First Facility, overseeing subcontractors is not merely about operational control – it is a structured and methodical process designed to ensure consistent service quality, contractual compliance, and optimal value for the owner.
Asset financial management is a vital part of strategic property oversight, with a direct influence on an investment’s stability, liquidity, and long-term value. It goes far beyond simple bookkeeping. At First Facility, we view financial management as a key tool for maximizing returns, controlling costs, and enabling informed decision-making.
Organizing events in commercial spaces is more than just a logistical task – it represents an opportunity to activate the space, connect tenants, and further promote the owner’s brand. At First Facility, we consider events a strategic tool that helps enhance the property, boost tenant satisfaction, and strengthen ties with the local community.
In today’s dynamic legal and regulatory landscape, adhering to laws and regulations is not optional—it is the cornerstone of responsible asset management. At First Facility, we place compliance with all legal and regulatory requirements at the heart of our operations, understanding that the owners’ stability, security, and reputation rely directly on the lawful execution of every procedure.
As part of our Property Management services, Fit-Out management holds a significant role – a highly specialized and detailed service that covers the full scope of technical and visual customization of commercial spaces to meet the requirements of tenants or property owners.
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